Hourly Student Worker Appointments

To record time for your student hourly appointment, you will use your NC State unity ID or campus ID card to record your hours in a system referred to as “WolfTime.” To clock in or clock out, you may either use the wall clock located on the second floor of the main Textiles building near the drink machines, or you may use the actual WolfTime module in MyPack Portal. Instructional videos are linked in the previous sentence based on the respective time reporting method you prefer. If you miss clocking in or clocking out during your work hours, send an email to Textiles-HR@ncsu.edu as soon as possible with the correct times and copy your supervisor so they are aware of the discrepancy.

If your start date was before the date of this email and you were not able to log the hours via WolfTime, please respond to this email with the hours you worked and copy your supervisor for their approval. They will then be manually entered into your time sheet.

At the end of a pay period, your supervisor will approve the time you have recorded in WolfTime.

Employee Self Service (ESS) is an online resource that allows you to complete your direct deposit enrollment, change your tax withholding, view and print your pay statement and W-2 Wage and Tax Statement and more. To access ESS, log into MyPack Portal using your unity ID and password. From your MyPack Portal homepage, click on the bar with the drop-down arrow at the top of the page (“For Faculty & Staff”). You will see “Employee Self Service” in the top, middle portion of the screen. Your access to Employee Self Service should be available on your first day of employment. If you do not have this item in the drop-down menu on your first day, send an email to Textiles-HR@ncsu.edu.

All individuals paid through NC State University’s payroll system must participate in the University’s Direct Deposit program. Exceptions to this policy can be found here: REG05.45.01

Enrolling in Direct Deposit: Log into the MyPack Portal, and click on the Employee Self Service tab at the top of the page. You will find “Direct Deposit” under Payroll and Compensation. You will need to have your bank’s routing number and your account number for each account (up to a total of three) that you want to deposit all or part of your net pay into. If you are unsure of these numbers please contact your bank.  Entering incorrect or incomplete information will result in a daily of your receiving your pay.

To make a change to your existing direct deposit information, follow these instructions to make the change in MyPack Portal Employee Self-Service.

Federal Advisory for International ACH (Automated Clearing House) Transactions: Employees who forward the entire amount of their NCSU pay to a bank in another country (after having it direct deposited by NCSU into a US bank) must notify University Payroll at (919) 515-4355, per the Office of Foreign Assets Control (OFAC) of the US Treasury Department.

Break in Service
If your position is terminated and you are rehired within 90 days, your direct deposit will continue without interruption. After 90 days, you will need to process your enrollment again. Temporary employees who are inactive (do not receive a paycheck) for 90 days will also need to enroll again.

More information regarding direct deposit can be found at the University Controller’s Office.

For any direct deposit related questions, please email University Payroll (hrpayroll@ncsu.edu) or contact Meghan Kosbe at 919-513-7606 or Regina House at 919-515-4355.

If this is your first appointment with NC State University or do not have continued employment from any of your NC State appointments, you should have received an email from perfectcompliance.com with the subject line “Your NC State University Employee I-9 Account Has Been Created.” The email contains information on completing Section 1 of your I-9 (Employment Eligibility Verification Form). Section 1 must be completed before or on your first day of employment and it is your responsibility to complete Section 1 on time. 

Once you have completed Section 1, Section 2 must be completed within three business days after your first day of employment. An authorized representative of NC State University must complete Section 2 with you in-person, so please do the following:

Visit our I-9 Center (called the Hub), located at 2711 Sullivan Drive, Administrative Services II building, in Room 101. It is open from 9 am to 4 pm, Monday to Friday. The parking lot outside of the Admin Services II building is zoned for “C” permits, but we will have 6 parking spaces specifically designated for any visitors to the Hub. If you have a “C” parking permit, you may park in any unmarked space. If you have a “W” permit, you can park in the West Deck parking deck, which is within easy walking distance of the Administrative Services II building. If you do not have a parking permit at all, you can park in any visitor parking spot, but anyone with any type of specific parking permit should not park in a visitor parking spot. More detailed parking information can be found on the Transportation website. A general campus map is available here.

Before going in to complete Section 2, please review the government’s list of I-9 Acceptable Documents and bring original documents (no copies) from this list; be sure to bring in one selection from List A, OR a combination of one selection from List B and one selection from List C. 

If you have any questions, please contact i9questions@ncsu.edu.

The following information regarding tax withholding does not apply to Foreign Nationals. Please see the Instructions for New Foreign National Employees for the appropriate information.

W-4 & NC-4 Tax Withholding Forms

• Upon hire, the tax withholding for all new employees, including student employees, is set to marital status = Single and number of personal allowances = 0.
• If you want to claim Single, 0 for both federal and state tax purposes, you do not need to do anything.
• If you wish to claim something other than Single, 0 you will need to make the change via ESS.
• If you are unsure as to what you should claim, you can review the instructions or discuss the matter with your parents or a tax adviser.

NOTE: If you will be working in a state other than North Carolina you must contact University Payroll (919-515-4350) for the correct state tax form.

The IRS provides a special exemption for students that work on campus commonly known as the student exemption to FICA tax. It states that FICA (Social Security & Medicare) taxes do not apply to service performed by students employed by a school, college or university where the student is pursuing a course of study. North Carolina State University has interpreted this regulation to mean that a student must work less than 30 hours per week and be enrolled at least ½ time – 6 hours for undergraduate students and 3 hours for graduate students during the fall and spring semesters and 3 hours for undergraduates and 1 hour for graduates during the summer semester. If you do not meet BOTH of these criteria, Social Security and Medicare taxes will be withheld from your paycheck.

Important information about FICA exempt wages earned as a student on campus:

• The wages will not be included in wage calculation if and when you apply for unemployment benefits.
• The wages are not reported as Social Security wages and will not be included in any wage calculation for Social Security or Disability benefits.

In January of each year, the University will provide you with a W-2 Wage and Tax Statement for the prior calendar (tax) year. Due to IRS regulations the University is required to print your W-2 and mail it to your home UNLESS you tell us you prefer to receive your W-2 electronically via ESS and that you do not want us to mail you a paper copy. For more information regarding your W-2 including how to request a paper copy, please refer to Payroll’s website regarding W-2s.

Those employees who change their preference from paper to electronic will receive an email when the form is available for viewing and printing in ESS, usually by January 15th. Those who wish to receive a paper copy should see it in their mailbox the first week of February.

To view/print a copy of your pay statement, please follow the pay statement instructions from the University Controller’s Office.