What is an I-9?
I-9 is a form that verifies an individual’s eligibility to legally work in the United States. Every new paid employee and some rehires must complete their I-9 within the first three days after the hire date. Any nonimmigrant foreign national employee whose work authorization is updated, extended, amended, or changed must also complete a new I-9 form when any of these changes happen.
Note: If an employee is rehired within 3 years of the date that the previous I-9 was completed AND their employment authorization documentation is still valid, the employee will not have to complete a new I-9.
Instructions on completing an I-9
Once a new employee’s appointment is processed in the system, the employee should receive an email from perfectcompliance.com with the subject line “Your NC State University Employee I-9 Account Has Been Created” within 24 hours. The email contains instructions on completing Section 1 of the I-9. Section 1 must be completed on or before the employee’s first day of employment. It is the employee’s responsibility to complete Section 1 on time. *For reverification of work authorization documents, Section 1 is completed with Section 2 in-person with an authorized representative of NC State University.
Section 2 of the I-9 must be completed within three days after the first day of employment with an authorized representative of NC State University in-person at the I-9 Center. The employee must bring unexpired original documents from the government’s list of acceptance I-9 documents (copies of the original documents are not accepted). Note that the employee must bring in one selection from List A OR a combination of one selection from List B and one selection from List C.
Address: 2711 Sullivan Drive, Administrative Services II building, in Room 101.
Hours of operation: Monday-Friday, 9 am-4 pm; walk-ins are welcome and no appointment is needed.
Parking: If you do not have a parking permit, you can park in any visitor parking spot, but anyone with any type of specific parking permit should not park in a visitor parking spot. More detailed parking information can be found on the Transportation website. A general campus map is available here.
Safety protocols are in place including the required use of masks, plexiglass dividers, social distancing between stations, sanitizing wipes, and optional gloves.
What happens if you don’t complete your I-9 on time?
If the I-9 is not completed within three days after their first day of employment, the employee must be terminated immediately upon the end of the third day of work after the first day of employment. Additionally, if an employee’s work authorization expires and their new work authorization is not verified, the employee must be terminated on the day their older work authorization expires.
When the employee presents a replacement receipt for a lost, stolen or mutilated document which shows that he/she has applied for a replacement, the employee has 90 days in which to present the new original document. If the employee cannot produce the new original document after 90 days, then the employee must be terminated. This “replacement receipt rule” does NOT apply to foreign nationals who have applied for an extension of their current status or a new status.
For questions, please contact the I-9 department directly at firstname.lastname@example.org.